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Why Effective Project Management Is Essential in the Commercial Construction Industry

A project manager working on a commercial construction project.

Project management saves time and money while keeping the job on track.

Key Takeaways:

  • Project management keeps operations on time
  • A good project manager can also meet a budget
  • Project managers can solve problems on the fly
  • Experience is a vital part of effective project management

The commercial construction industry has many moving parts and stakeholders involved with every project. There’s a great deal of money on the line with a construction undertaking, so keeping everything on track is essential to its successful completion.

Construction management involves organizing, regulating, and supervising construction operations and processes. Every project has different needs, so project managers must develop a customized plan and be on the ball and ready to react whenever an issue arises. 

Understanding the importance of this role is vital before signing on with any commercial contractor because you’ll want to select one with a proven track record. Here’s a look at why project management is essential to every project in the commercial construction industry.

Planning and design

The first thing a project management team will handle is a project’s planning, organization, and design. This part of the process involves creating construction plans and budgets and allocating the resources to complete the project on time. 

The project manager doesn’t necessarily have to be an architect or engineer but will work closely with those experts, ensuring everything matches the client’s vision. A full-service construction company with internal designers and architects or close connections to firms offering those services can streamline this process because the project manager then doesn’t have to work with unknown external sources and can focus on other essential tasks. 

Project managers will also develop a time management plan. Time management makes it more likely that the job will wrap up within a specific timeframe, minimizing the holdups stakeholders will encounter. When a business relies on a building being ready by a particular date, the project manager’s time management skills become even more crucial.

For example, if a restaurant chain needs a new building to expand into a new market, it might seek a project management firm to head up the task. However, this chain will likely have an opening date in mind, so the project manager must meet this timeline because any holdups could cost the company significant money.

Other pre-construction tasks a project manager might take on include:

  • Developing a risk management plan
  • Creating a project roadmap
  • Determining a budget
  • Implementing a communication plan
  • Identifying project milestones

The goal is to keep all stakeholders informed of the construction process, so a project manager must constantly communicate with everyone, including their construction teams and contractors.

The construction phase

The project manager’s next job is overseeing the construction operations. At this time, the project manager will carefully monitor the job’s progress and quality, ensuring everything is up to standard. Staying current on potential problems allows the manager to avoid delays and offer guidance when needed. 

Whenever problems arise, the project manager must troubleshoot. This task can include staying on top of commercial contractors and subcontractors to ensure they meet deadlines, adhere to the schedule, and stay on budget. From there, the project manager can make adjustments on the fly as they become necessary. 

Communication is critical in the construction phase because there are many jobs to consider on a commercial site. Landscapers, electricians, flooring experts, plumbers, foundation contractors, interior designers, and drywallers will all contribute to the outcome, so ensuring every contractor arrives on time and completes their tasks can be challenging.

Scheduling every contractor to arrive at the right time is a challenging part of this job because each element of the timeline relies on completing the previous stage. Expert project managers can keep the timeline moving because they have relationships with so many commercial contractors, ensuring the project as a whole isn’t held up.

After completion

Finally, the project manager plays a vital role in the post-construction process. The building and quality control are now complete, but the manager has more work to do before the client is completely satisfied. 

The post-construction process could involve dispute resolution if an element needs to be revised to the building owner’s standard. This job could include recalling some contractors to redo any subpar work the building owner and project manager might find. It may also involve reviewing operation and maintenance manuals and any warranties on the equipment installed on the premises. 

Building owners could need assistance working with government authorities and obtaining the proper occupancy certificates. A contract close-out will also be necessary before ending the project and moving on to something else. 

Why experience is essential

As you can see, a commercial construction project manager takes on dozens of jobs to ensure a project goes according to plan. For that reason, hiring an individual or company with a wealth of experience is vital because these professionals can anticipate problems and address them while keeping the entire project on track.

Many business owners realize that paying more for an experienced project manager can save money throughout the construction process by limiting delays and ensuring the entire job is completed with the building owner’s exact specifications in mind and on budget. 

Experienced project managers also use software to keep stakeholders informed throughout the process. The manager can provide quick updates whenever new information becomes available, so businesses know how far along the project is and what to expect in the coming weeks.

Your full-service construction expert

Hiring a full-service construction company is one of the most straightforward ways to begin your commercial construction project. These companies handle every aspect of the construction process, from concept to post-construction, minimizing the delays you’ll encounter along the way. They also include the project management services you need to keep the job on task and on time.

RPC General Contractors is a premier full-service contractor in South Florida. Our team can handle your design and the construction process, dealing with any necessary subcontractors and providing project management assistance. Contact RPC General Contractors for more information on our commercial construction services.


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